ABA Timesheet for RBTs, BCBAs, and ABA Therapists

See when each agency should pay you, and get flagged when a payment is late.

Part of the free ABA timesheet & payment tracker.

How it works

1. Log a sessionTakes seconds
2. Pay date is setFrom your agency's pay cycle
3. Late? You're flaggedWith the amount still owed

What an ABA timesheet needs that a generic timesheet doesn't

A generic hourly timesheet only really needs a clock-in and a clock-out. ABA work needs more context than that to actually be useful. A real ABA timesheet has to capture which case or client the session was for, which agency the work was billed through, how many hours were worked, and what happened with payment on that work, because RBTs, BCBAs, and BCaBAs are frequently juggling more than one case and more than one agency at the same time.

Use initials or a nickname. Never a full name.

Strip any of that context out and the timesheet stops answering the questions that actually matter: which agency does this session belong to, has it been paid yet, and how many hours have piled up unpaid across everything you're working.

What ABA providers actually need to track day to day

Sessions and hours
Cancellations and no-shows
Payments and unpaid balances
Mileage and expenses

Details

Sessions and hours

Every session worked, with the hours attached, so the running total is never a guess or a memory.

Cancellations and no-shows

A quick note when a session gets cancelled, rescheduled, or a client no-shows, so it doesn't just disappear from your hours record.

Payments and unpaid balances

What's been paid, and what's still outstanding, instead of trying to reconstruct it from memory at tax time.

Mileage and expenses

Drive time between sessions and out-of-pocket costs tied to the work, tracked alongside the hours themselves.

Why this gets hard across multiple agencies and cases

A lot of ABA providers end up tracking hours the same way: a note here, a screenshot there, a mental tally of what agency owes what. That works fine until there's more than one case running at once, or a payment lands late, or someone asks "wait, did I actually get paid for that week?" Without one place to look, there's no single source of truth for what's been paid versus what's still sitting unpaid.

That's the specific gap a dedicated ABA timesheet is meant to close: not tracking time in general, but tracking it in a way that keeps sessions, agencies, payments, and expenses connected to each other instead of scattered across notebooks and group chats.

How the free ABA timesheet in ABAcases helps

ABAcases includes a free ABA timesheet and payment tracker built into the same platform therapists already use to find cases, so sessions, payments, unpaid work, mileage, and expenses live in one place instead of several. Here's what's actually in it today:

Session & hours logging
Paid vs. unpaid status
Multi-agency support
Mileage tracking
Expense tracking
Free-text notes
CSV import and export
PDF export

Details

Session & hours logging

Log each session with a simple duration picker instead of doing hour math by hand.

Paid vs. unpaid status

See at a glance which entries and cycles are paid and which are still outstanding.

Multi-agency support

Entries link to a specific agency, so work across several agencies stays organized separately instead of blending together.

Mileage tracking

Track drive time and mileage tied to your sessions alongside your hours.

Expense tracking

Log out-of-pocket costs connected to the work you're doing, in the same place as your hours and pay.

Free-text notes

Add a note to any entry, including flagging a cancellation, reschedule, or no-show so it's on record.

CSV import and export

Import past sessions from a CSV file, and export your logged data to CSV whenever you need it in spreadsheet form.

PDF export

Export a PDF summary of your sessions, hours, and payment status for your own records.

The tracker is a record-keeping tool for therapists' own hours and pay. It isn't payroll or accounting software, doesn't provide tax or legal advice, and doesn't replace an agency's official employment or payroll documentation.

Looking for a role-specific or payment-focused view?

If you want the timesheet framed specifically for RBT work, see the RBT timesheet page. If payments, unpaid balances, and agency-by-agency pay tracking are the main thing you're after, see the ABA payment tracker page. Both use the same underlying free tracker described here.

Questions? .